Property Statuses: All 16, with Effect on Publication

Every property has a status. That status determines three things: how your team recognizes the property in the list (color badge), whether the property appears on your website, and whether the system sends it to MLS portals. This is your reference for all 16.

Click to enlarge

Status badges in the list, color and label.

When is this relevant?

• You are unsure between Off Market and Cancelled
• A property unexpectedly disappeared from the website, which status?
• You are preparing a sales process and want to know the correct sequence

Three types of visibility per status

Three rules per status:

• On website? The Display on Website toggle works only with 4 statuses
• To MLS portals? A broader list of 12 statuses
• Automatic actions? Deletion protection, name requirements, etc.

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All 16 statuses

#	Status	Color	Short description	Website?	MLS?
1	Draft	Light green	New listing, not yet completed. Default when creating.	❌	❌
2	In Progress	Grey	Team is actively working on the listing.	❌	❌
3	Pending Approval	Mint green	Ready for management review.	❌	✅
4	Active	Green	Live on the market.	✅	✅
5	Under Offer	Gold	Offer received, under consideration.	✅	✅
6	Negotiating	Purple	Price or terms are being negotiated.	❌	✅
7	Reserved	Grey	Temporarily held for a specific party.	✅	❌
8	Under Contract	Indigo	Contract signed, deed not yet passed.	❌	✅
9	Sold	Dark green	Sale completed.	✅	✅
10	Rented	Teal	Rental agreement signed.	❌	✅
11	Open House	Orange	Viewing day planned or ongoing.	❌	✅
12	Key Ready	Grey	New build ready for handover.	❌	✅
13	Under Construction	Grey	Construction phase.	❌	✅
14	Off Market	Blue-grey	Temporarily off the market.	❌	✅
15	Cancelled	Brown	Listing definitively withdrawn.	❌	❌
16	Removed by Feed	Grey	Auto-removed by external feed.	❌	✅

Color in the UI

The color badges appear in the property list and on detail pages. Statuses without a specific color show as grey. One glance = immediate understanding of which phase a property is in.

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Website publication: only 4 statuses

The Display on Website toggle works only with:

• Active
• Under Offer
• Reserved
• Sold

If you change to another status, then:

1. Display on Website automatically off
2. All MLS portal connections cleared

Reactivation requires reconfiguration

Off Market → Active later? Turn on Display on Website and MLS connections again yourself. The system does not remember them.

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MLS portals: 12 statuses allowed

Pushing to Idealista, Kyero, Fotocasa and other portals is allowed for:

Pending Approval, Active, Sold, Rented, Under Offer, Off Market, Negotiating, Under Contract, Open House, Key Ready, Under Construction, Removed by Feed.

Not allowed: Draft, In Progress, Cancelled, Reserved.

Extra MLS checks

In addition to the status check, the system also checks whether the property is website-publishable (Active/Under Offer/Reserved/Sold) and whether it is marked as “Interested”. Does not meet both? MLS connection refuses.

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Typical lifecycle

Sales process

1. Draft: just created
2. In Progress: team completes
3. Pending Approval: manager review
4. Active: live
5. Open House: viewing day (optional)
6. Under Offer: offer received
7. Negotiating: terms under discussion
8. Reserved: held
9. Under Contract: signed
10. Sold: completed

Rental process

1. Draft
2. In Progress
3. Pending Approval
4. Active
5. Under Offer: tenant confirms
6. Negotiating: terms
7. Rented: signed

Alternative paths

• Off Market: off market, later back to Active
• Cancelled: permanently stopped. Reactivate via Draft or Active
• Removed by Feed: auto via XML import. Change manually to reactivate

No strict order

Tesoro does not enforce transitions. You can choose any status at any time. The above are recommendations, not rules.

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What the system automatically does

Change	Auto action
To non-website status	Display on Website off
To non-website status or “not interested”	MLS connections cleared
Draft or Removed by Feed	Marks for cleanup actions (with XML imports)
Other statuses	Protected from auto-deletion
To non-Draft	Field Name becomes required

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Quickly change status: three ways

From the list: directly via badge

Click the colored status badge in the list → dropdown with all statuses → choose. No edit form needed.

From the detail page

Same, click the status badge.

Bulk

Check boxes → Mass Edit → Status. Processed asynchronously for >10 properties, with notification.

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Confirmation dialog for risky changes

If you change a published property to a non-publishable status? Tesoro shows a warning dialog in advance:

• New status
• List of channels from which the property will be removed (website + names of MLS portals)

Two choices:

• Unpublish: proceed, property will be immediately removed from those channels
• Cancel: nothing changes

When in doubt: Cancel

Not sure? Cancel costs nothing. The dialog only appears for actually published properties, for unpublished ones, the change happens without warning (then there is nothing to lose).

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Practical tips

• Use In Progress actively: prevents a colleague from accidentally submitting an incomplete property
• Pending Approval as checkpoint: formal approval before going live
• Off Market vs Cancelled: choose deliberately: temporary vs permanent
• Removed by Feed only by system: check your XML import if this status appears incorrectly
• Create saved views: a view “Status = Pending Approval” shows your manager directly which lists are ready
• Combine with Days on Market: Active + 90 days = signal for price revision

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Frequently asked questions

Can I add or rename statuses myself?

No. The 16 are fixed in the system.

What happens if I change Active to Draft?

Draft is not publishable. Property disappears immediately from website + all connected portals. Tesoro warns in advance with the list of channels.

Can I save a property without a status?

No, status is required.

Off Market vs Cancelled?

Off Market = temporarily pause, easy to reactivate. Cancelled = permanently stopped.

Removed by Feed?

Is automatically set when a property is no longer supplied via your XML feed. Change manually to reactivate.

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Next steps

Properties Overview How the Properties overview works, filters, bulk actions, lifecycle.

Create Property Add a new listing from scratch.

Search & Filter Filter by status, type, price, and more.